March 2026 Community - Mgmt Action Needed List

Overview

This document summarizes ongoing concerns, updates, and requests raised by residents across recent community meetings. The goal is to provide transparency, track progress, and ensure alignment between residents and management on key priorities.

1. Amenities & Community Spaces

Outstanding Concerns

• Phases 2 and 3 are still awaiting completion of planned amenities.

• Residents have submitted alternative design ideas intended to better reflect community use and reduce costs.

Dog Parks

• Delays in completion of the new dog park at the former laundry site.

• Existing dog parks require turf installation to replace unsanitary mulch conditions.

• Timeline has been pushed due to staffing and rebidding of contracts.

Farmhouse Usage

• Increased demand is limiting resident access.

• Reserved for tiny home residents only (not RV guests).

• Cleaning protocols are in place but impacted by staffing changes.

• Farmhouse bookings are now resident-led, with management oversight.

White Building

• Free for resident use (excluding conference room).

• Refundable deposit required.

• Coffee bar and back room to be made available.

2. Infrastructure & Maintenance

Lighting

• Multiple outages across the property.

• Dark areas remain a safety concern.• Lighting solutions are under evaluation.

Road Conditions

• Village Farm Drive requires ongoing maintenance due to potholes.

• Management is researching vendors for recurring upkeep.

Landscaping & Irrigation

• Non-functioning irrigation systems.

• Overgrown or poorly maintained landscaping.

• Work has begun with additional approvals pending.

Sidewalk Installation

New sidewalk proposed for Phase 3.

3. Parking & Accessibility

Resident Parking

• Insufficient parking for households with multiple vehicles.

• Parking signage expected by end of April.

Guest Parking

• Shortage in Phases 2 and 3.

• Potential redesign of areas under consideration.

Bike Storage

Request for covered bike racks remains open.

4. Communication & Operations

Maintenance Requests

Residents currently lack access to Rent Manager maintenance system; interim process uses email or office contact.

Billing Issues

• Meter readings by the 26th.

• Statements issued by the 27th each month.

Staffing & Service Quality

Staffing restructure is underway to address professionalism and communication concerns.

5. Security & SafetySecurity Effectiveness

Security patrol effectiveness is under evaluation.

Emergency Identification

• Installation of lot-number posts.

• Road markings delayed due to staffing.

• Considering 'VF' prefix for Founders Side numbering.

Traffic & Access Control

Signage and future gating options under consideration.

6. Policies & Community Standards

Home modification approval process in development. Rental policies and community rules under

review.

7. Founders Side – Specific Issues

Landscaping improvements in progress; irrigation repairs and park updates pending.

8. Community Events

Events paused; future planning will involve resident collaboration.

9. Ongoing & Future Commitments

Tree protection, storage solutions, and improved coordination remain priorities.

10. Leadership & Staffing Updates

• Sheilla Gunderman is the new Vice President.

• Elvira Saldierna is Interim Regional Manager.

• Front office supported by rotating managers and temporary staff.

Conclusion

The Steering Committee remains committed to improving Village Farm as a safe, functional, and\ enjoyable community. Continued transparency, responsiveness, and collaboration with management are essential to long-term success.